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Internship, Project Management Office Coordinator

Quinyx

Quinyx

Administration
Posted on Monday, June 3, 2024

**We request that all CVs are shared in English**

Do you want to help us unleash the secret to how happy employees create a happy business? We are an innovative, agile, and continuously growing modern tech company on a path to improving the work lives of millions around the world.

We develop workforce management solutions - software that makes scheduling and time reporting more smooth and more flexible for almost a million users worldwide!

We value passion, quality, innovation, trust, and collaboration. You’ll be given the opportunity to make an impact and directly contribute to our success, bring new ideas, and have full ownership of your area.

Our global team, of more than 35 nationalities, have fun together, whether it is during a typical Swedish Fika, a workshop, going for a run with a colleague, or spending time together during the annual company Goal trip, team kickoffs, or after-work socials. We have built a collaborative and friendly atmosphere here at Quinyx and are committed to sharing knowledge and supporting one another!

Are you curious and ready to take the first steps on an awesome journey and make magic happen with us? As a member of Quinyx, you will be part of an inclusive and diverse workplace where everyone is allowed to be themselves and thrive. We have a hybrid working set up and therefore you will be required to attend our Stockholm office twice per week.

About the role

You will be an intern in the fantastic Implementation Team, learning the day-to-day operational and administration processes. You will be in a flexible role, as the tasks continuously vary. Furthermore, with Quinyx's rapid growth, you will take a central part in the continued development of our processes.

The Project Management Officer will coach you and lead your daily work, and you will report to the Project Management Team Manager. You will work closely with the Project Managers and Programme Managers on their daily work.

What you’ll be doing

Reports & Administration

  • Learning how to run and build reports, supporting the Project Management Officer with various maintaining reports weekly, monthly, and quarterly.

  • Project initiation set-up (e.g. Project workspace creation).

  • Assisting in the preparation of presentations for different stakeholders.

Tools & Processes

  • Amend documentation as per implementation process changes; Confluence, Google Template Gallery, Salesforce.

  • Provide administrative support for Project Management and Resource Management software.

  • Supporting Project Management Officer with defining, standardizing and optimizing new and existing processes.

Data Quality

  • Support the Project Management Officer in undertaking project audits, to check project health and ensure accurate reporting.

  • Coached in how to present data in an impactful way to influence stakeholders.

Overall responsibility:

  • Actively contribute to Objectives and Key Results for the Implementation Team.

  • Together with the Project Management Officer, work closely together with Project Managers and Programme Managers to analyze and identify where improvements can be made.

As Quinyx is a growing company your responsibilities may change over time.

What you’ll bring to the team

  • Genuine interest in working for a scale-up and keen to make an impact.

  • Demonstrated ability to adapt to new technologies and learn quickly.

  • Strong communication and collaboration abilities, with the capability to work effectively with cross-functional teams and stakeholders.

  • You get energized by project administration.

  • Highly motivated to get documents and reports organized and structured in IT systems.

  • Demonstrated ability to work independently, as well as in a team, and to deliver high-quality outputs promptly.

  • Good eye for detail.

  • Authentic curiosity about data and analytics.

  • Good knowledge of Google Sheets, Slides and Docs.

  • Fluent in English.

What’s in it for you?

You will have the opportunity to observe in detail how Project Delivery teams operate, and familiarize yourself with navigating business metrics. And you’ll have a lot of fun along the way, working alongside a very friendly and welcoming Team, spread across 9 different offices.

We promote and encourage a healthy lifestyle with flexible work hours and the latest tools, enhanced vacation allowance, wellness, home office, professional development contributions, and virtual yoga classes.

Want to join Quinyx?

At Quinyx, we provide equal employment opportunities and strive for an inclusive, diverse, value-driven culture. All applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, disability, or veteran status.

Happy Workforce, Happy Business!

**We request that all CVs are shared in English**