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Events Coordinator - Rotterdam, NL

CIC

CIC

Administration
Rotterdam, Netherlands
Posted on Tuesday, June 4, 2024
Join us as an Events Coordinator and play a pivotal role in orchestrating events that connect companies, innovators, and the broader community. In this vital role, you will execute a variety of events, from industry-specific gatherings and startup workshops to diversity initiatives, that are designed to energize CIC’s spaces and foster meaningful connections. We are searching for a friendly and organized individual to fill this dynamic, full-time position—perfect for someone with a passion for bringing people together. Does this sound like you?
ABOUT CIC & CIC ROTTERDAM
CIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 111.000 square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting.
In the heart of Rotterdam's Central Business District, within the iconic Groot Handelsgebouw, CIC Rotterdam manages an innovation community spread over 11,000m2. This space features a dynamic combination of large, medium, and small private offices, shared workspaces, event areas, and a variety of shared amenities. Building on the location’s longstanding commitment to innovation, CIC applies its distinct approach to support the thriving ecosystem of startups, scale-ups, corporations, and public entities, emphasizing our role in catalyzing innovation across different sectors.
Learn more about us here.
YOUR DAY-TO-DAY WORK
CIC hosts a wide variety of events globally each month, including networking nights, all-hands meetings, and informal gatherings. As the new Events Coordinator based in Rotterdam, you will oversee our meeting spaces and play a key role in fostering community engagement through diverse events. You will collaborate closely with the Event Manager and teams across Community Operations and Sales to ensure each event's success.
Potential responsibilities will include:
• Coordinating event details from vetting requests to execution, adhering to policies and communicating clearly under tight deadlines. Use coordination tools like Tripleseat and Hubspot to support a well organized workflow.
• Providing support and troubleshooting for event hosts and attendees, acting as a proactive ambassador during events.
• Overseeing AV equipment setup and operation, arranging furniture, and ensuring event spaces are reset and well-stocked.
• Building relationships with multiple stakeholders, including the CIC team and clients, and staying updated on industry trends.
• Coordinating with building contacts to keep event areas secure and tidy.
• Adapting to various needs and roles as dictated by the worksite, community, and Events leadership, aiming to improve client experiences.
ABOUT YOU
As our Events Coordinator, you are inherently service-oriented and thrive in a dynamic environment. Your exceptional organizational skills and clear communication abilities make you a natural at planning and executing events. You excel under pressure, adapt quickly to changes, and are always ready to tackle challenges head-on. Passionate about the transformative power of events, you are eager to use your creativity and problem-solving skills to intensify engagement within our community.
YOU HAVE
• Ideally at least 1-2 years of professional events experience.
• Availability to work as early as 8:00 am and as late as 9:00 pm. Shifts will be 8-hours long and are set two or more weeks in advance. Your flexibility is required as the schedule may be adjusted with advanced notice based on clients' needs.
• Availability for and willingness to work on some weekends.
• Ability to legally work in the Netherlands. CIC is unable to sponsor visas for this role at this time.
• Fluency in English.
• Communicative Dutch is a plus.
Expectations include:
• Work hours at CIC Rotterdam involve flexibility due to our dynamic events, occurring from 8:00 am to 9:00 pm, Monday to Friday. Event Coordinators work 8-hour shifts within these hours, with shift times varying. Expect to support a weekend event roughly once a month.
• Physical activities on the job require frequent use of hands, good vision, and involve hosting events, moving and setting up AV equipment, tables, and chairs. It also includes significant computer work, navigating through various documents and platforms.
OUR OFFER
• Employment contract.
• Competitive salary, commensurate with experience.
• Commuting / Transportation allowance (if living beyond 5 km from the office).
• Private pension plan.
• Wellness benefit.
• Allocated budget for training (customized to specific requirements of the role and organization's objectives).
Please submit your application in English. Thank you!
CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. We are proud to be an equal opportunity employer.